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Administrative Assistant

Company: WARM, Inc.
Date Posted: June 29, 2017

Fulltime Administrative Assistant


Monday through Friday 8:00 – 5:00, with a 1 hour lunch break.

Reception Duties:

  • Manage 2-line phone system, take messages, and transfer calls
  • Greet all walk-ins and appointments
  • Screen prospective applicants via phone; send applications and make referrals
  • Accept applications and supporting documents
  • Respond to inquiries about WARM events and services

Clerical Duties

  • Prepare correspondence with applicants, supporters, and other agencies
  • Schedule construction assessments and work sites
  • Inventory office supplies and prepare orders
  • Ensure office equipment is functioning, contact appropriate technicians
  • Enter data using
  • File electronic and hard copy documents
  • Receive and distribute mail
  • Research via internet and phone as needed
  • Complete other duties as directed

Required Attributes and Skills

  • 3+ years administrative and reception experience in office environment
  • Excellent interpersonal and communication skills
  • Ability to maintain focus and productivity with regular interruptions
  • Desire to work with elderly, disabled, and other low-income populations
  • Proficient with MS Office software, email, and internet research
  • Understanding of basic office equipment
  • Flexibility
  • Attitude of service, professionalism, kindness
  • Attention to detail
  • Appreciation for diversity, including people of various faiths and backgrounds
  • Adaptable to new situations
  • Ability to work independently and manage time wisely
  • Database management experience

Compensation & Benefits

$13.00 per hour, 10 days annual leave, 13 paid holidays

Apply by Friday July 14, 2017

Send resume to with "WARM Administrative Assistant" in subject line.

No phone calls or drop-ins.